These Terms of Service ("Terms") are an agreement between you and Up Top Technologies ("QuotaFlo", "we", "us") for your use of the QuotaFlo AI application and website (the "App"). By creating an account or using the App, you agree to these Terms. If you do not agree, do not use the App.
Contact: support@quotaflo.com
Operator: Up Top Technologies, Greymouth, West Coast, New Zealand
By creating an account and using QuotaFlo AI, you agree to these Terms and to our Privacy Policy. You must be at least 18 and using the App for business purposes. QuotaFlo is a business-to-business tool for sole traders and businesses, not a consumer product; you use it in the course of your trade or profession. The mandatory consumer-protection laws referred to in clause 4 still apply wherever they apply to you by law.
Where we operate. QuotaFlo is rolled out in stages and is intended for businesses in the markets where we have launched — currently Australia and New Zealand, followed by the United Kingdom and Ireland, then the United States. It is not intended for use outside those markets.
QuotaFlo AI Pro is a subscription charged at the monthly price shown in the App, and at checkout, for your country and selected plan. Subscriptions renew automatically each month until cancelled. Payments are processed by Stripe; we do not receive or store your full card details. Where card checkout is not yet offered for your country, you can arrange the subscription with us by email (support@quotaflo.com) at the same price.
Automatic renewal. Paid subscriptions continue and renew automatically at the then-current price for your plan and country until you cancel, and the charge recurs each month without further notice unless the law requires it. You can cancel at any time before a renewal to avoid the next charge (clause 4). Where a jurisdiction's automatic-renewal law applies to you (for example, California's Automatic Renewal Law), this paragraph is our disclosure of the recurring charge; you may cancel using the methods in clause 4 and the Refund & Cancellation Policy.
New accounts receive a 14-day free trial. No payment is required during the trial. Trial use may be subject to fair-use limits on AI features. After the trial, the App locks until you subscribe. Trial expiry does not delete your data. Business data stored on your device (your jobs, quotes, invoices, clients and similar records) stays there until you delete it, clear your browser storage or uninstall the App, and is available again if you subscribe. Your account record, including your trial status, is kept while your account exists and is deleted under the account-deletion terms in the Privacy Policy, except that a one-way hash of your sign-up email address, kept to limit the free trial to one per person, is retained after deletion (Privacy Policy, Section 6). If you switched on Automatic cloud backup, we keep only your most recent encrypted backup, overwritten each time it backs up; switching the feature off stops new backups but leaves that last encrypted backup available for you to restore, and deleting your account permanently deletes it (see the Privacy Policy). The free trial is one per person — including additional or aliased email addresses (for example a “+tag” or dotted Gmail variant). Creating extra accounts to obtain more free trials is not permitted. We may take reasonable technical steps to detect and limit trial abuse and automated or bulk sign-ups (see the Privacy Policy).
You may cancel at any time. Cancellation takes effect at the end of your current paid period, and your subscription is not renewed after that. For change-of-mind cancellations we do not pro-rate or refund the unused part of a period. See our Refund & Cancellation Policy for full details.
You agree to use QuotaFlo AI only for lawful business purposes. You must not attempt to reverse engineer, copy, resell, or abuse the App or its AI features, create multiple or fake accounts to gain additional free trials, automate or overload the service, or use it to create unlawful, infringing, or harmful content. You are responsible for all data you enter and for having a lawful basis to enter information about your clients.
QuotaFlo AI uses artificial intelligence to generate quotes, safety plans, scope text, and other documents. AI output can contain errors. You are responsible for reviewing all AI-generated content before sending it to customers or relying on it. We do not guarantee its accuracy and accept no liability for errors in AI-generated content, to the extent permitted by law.
AI-generated safety documents (SSSP, JSA, SWMS, toolbox talks, etc.) are a starting-point draft only. You must review, verify and customise them for your specific site, tasks and conditions before any use, and have them checked by a competent person where the law or good practice requires. They are not professional, engineering, legal or health-and-safety advice and are not a substitute for a qualified person's judgement or for a formal site risk assessment. Compliance with all health-and-safety legislation (for example New Zealand's Health and Safety at Work Act 2015, Australia's WHS laws, or the UK's health-and-safety legislation) remains entirely your responsibility.
To the maximum extent permitted by law, we accept no liability for any injury, death, illness, property damage or loss arising from reliance on AI-generated safety documents or any other AI output, and you are solely responsible for the safety of your work and your workers. Nothing in this clause limits any liability that cannot be excluded under applicable law.
Most of your business data is stored on your own device. How we handle the information that does reach our servers or AI providers is described in our Privacy Policy. For the personal information you enter about your clients — where you are the controller and we act as your processor — our Data Processing Addendum forms part of these Terms. You can delete your account and server-side records at any time (Settings → Delete Account, the account-deletion page, or by emailing us).
Our IP. QuotaFlo AI, and all software, design, text, branding and other materials that make up the App, are owned by Up Top Technologies or its licensors and are protected by intellectual-property laws. We grant you a limited, non-exclusive, non-transferable, revocable licence to use the App for your business for as long as these Terms apply. You must not copy, resell, sublicense, reverse-engineer or create derivative works of the App except to the extent the law allows despite this restriction.
Your content. You keep ownership of the content you enter (your jobs, quotes, invoices, client details and other inputs) and of the AI output generated for you. To run the features you ask for, you grant us a limited, non-exclusive, worldwide, royalty-free licence to host, store, transmit, display and process that content — and to send the relevant parts to our AI and infrastructure subprocessors (see the Privacy Policy and DPA) — solely to provide, secure and maintain the App. We do not sell your content, use it for advertising, or use it to train our own AI models. This licence ends when the content is deleted or your account is closed, except for backups or records the law requires us to keep for a limited time.
“As is”. To the maximum extent permitted by law, the App is provided “as is” and “as available”, without warranties of any kind (express or implied), including implied warranties of merchantability, fitness for a particular purpose, and non-infringement. We do not warrant that the App will be uninterrupted, error-free, or that AI output will be accurate or fit for your purpose.
To the maximum extent permitted by law, Up Top Technologies is not liable for any indirect, incidental, or consequential loss arising from your use of QuotaFlo AI, including loss of business, revenue, or data. Our total aggregate liability to you for all claims arising out of or relating to the App is limited to the amount you paid us for the App in the 12 months before the event giving rise to the claim (or, if you have paid us nothing, NZ$100). Nothing in this clause limits liability that cannot be excluded under applicable consumer law (clause 4) or for death or personal injury caused by our negligence, fraud, or any other liability that the law does not allow to be excluded or limited.
We may update these Terms from time to time. We will change the "Last updated" date and, for material changes, notify you by email or in-app notice. Continued use after a change means you accept the updated Terms.
These Terms are governed by the laws of New Zealand. For customers in Australia, the mandatory consumer protections of the Australian Consumer Law also apply. For customers in the United Kingdom, the mandatory consumer protections of the Consumer Rights Act 2015 also apply to the extent you deal with us as a consumer. Disputes will be dealt with by the courts or tribunals of New Zealand, without limiting any non-excludable right you have to a local consumer forum.
Up Top Technologies
Greymouth, West Coast, New Zealand
support@quotaflo.com